Responses to this RFP must be in the form of a Proposal package, which must be submitted in the
Submit all hard copies of the Proposal on 8 ½ x 11 paper. Each page, including attachments, must be clearly and consecutively numbered.
2. Cover Page
Use Attachment A as the cover page. This form must be fully completed and signed by an authorized officer of the Proposer.
3. Table of Contents
All pages of the Proposal, including the enclosures, must be clearly and consecutively numbered and correspond to the Table of Contents.
4. Statement of Certification
Include the following on Attachment B:
a. A statement that the offer made in the Proposal is firm and binding for nine (9) months from the Deadline for Proposals.
b. A statement that all aspects of the Proposal, including cost, have been determined independently, without consultation with any other Proposer (competitor) for the purpose of restricting competition.
c. A statement that all declarations in the Proposal and attachments are true and that this shall constitute a warranty, the falsity of which will entitle the District to pursue any remedy by law.
d. A statement that the Proposer agrees that all aspects of the RFP and the Proposal submitted shall be binding if the Proposal is selected and a Contract awarded.
e. A statement that the Proposer agrees to provide the District with any other information the District determines is necessary for an accurate determination of the Proposer’s ability to perform the Services as proposed.
f. A statement that the Proposer, if selected will comply with all applicable rules, laws and regulations.
g. A statement that the Proposer has reviewed the RFP and General Contract Terms in their entirety and have no exceptions to any requirements, terms or conditions, except as noted in Attachment H.
5. Statement of Experience and Qualifications
Include the following in this section of the Proposal:
a. Business name of the Proposer and type of legal entity such as corporation, partnership, etc. If Proposer is a business entity that must be registered with the California Secretary of State, Proposer shall provide the District the entity number assigned to it by the Secretary of State.
b. Number of years the Proposer has been in business under the present business name, as well as related prior business names.
c. Statement that the Proposer does not have any commitments or potential commitments that may impact the Proposer’s ability to perform the Contract, if awarded.
6. Licenses, Permits, and/or Certifications
Provide copies of all licenses, permits and/or certifications in Attachment C as required under Section X. TERMS AND CONDITIONS Paragraph A, 21. [Personnel performing bioassessment monitoring per the SMC Workplan must possess all necessary biological sampling permits, certifications, etc. required to perform the work.
8. Project Team Organization Chart
Provide an organization chart illustrating the project team, and clearly show the organization of the team and the hierarchy of the members. It must include:
a. Organizational framework for the proposed project team.
b. Company name and staff name for each role identified in the chart.
c. Resumes of key personnel, including qualifications, education and project experience
9. Proposal Description
The Proposal should include the following:
a. A brief synopsis of the Proposer’s understanding of the District’s needs and how the Proposer plans to meet them.
b. A detailed statement of the proposed Services.
c. An explanation of any assumptions or constraints.
10. Work Plan and Schedule
Include the following:
a. Summary of management/work plan for this Project.
b. Project schedule
11. Certification Regarding Debarment or Suspension
Complete Attachment D.
Complete proposed pricing on Attachment E and enclose it in a separately sealed and labeled envelope to be submitted as part of the Proposal.
Provide three (3) references from other entities, preferably public agencies, of same or similar size
as the District, with whom you have established a contract on a project of this nature. Provide Contact
Name, Address, Phone Number, Email Address, and dates Services were provided on Attachment F.
14. Former County Officials
Complete Attachment G
15. Exceptions to RFP
Complete Attachment H.
16. Public Records Act Exemptions
Complete Attachment I – Public Records Act Exemptions if applicable.
17. Indemnification and Insurance Requirements Affidavit
Submit evidence of ability to insure as stated in Section X, Paragraph B – Indemnification and Insurance Requirements. Proposer must complete and submit Attachment J – Indemnification and Insurance Requirements Affidavit, and ensure the form is complete, including the signature from Proposer’s insurance broker/agent.
18. Conflict of Interest
See Attachment K – Conflict of Interest and Political Reform Act Obligations.