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How to Check for a Contract Award

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Contract Award Follow-Up

How to Check for a Contract Award

After submitting a proposal, a government agency may not always notify every bidder when an award determination has been made.

Contractors should follow up with the contracting officer after submission to confirm whether an award decision has been made and whether an award announcement date is available.

Purpose of This How-To

Use this guide to follow up professionally after submitting a bid, RFQ, RFP, IFB, or proposal.

Confirm Award Status Find out whether the agency has made a decision.
Request Timeline Ask when the award is expected if no decision has been made.
Document Follow-Up Save the response in your opportunity file.
Step-by-Step Instructions

How to Follow Up After Proposal Submission

The goal is to ask for the award status in a short, professional, and documented way.

1

Locate the Contracting Officer

Go back to the original solicitation and find the contracting officer or agency contact listed in the RFP, RFQ, IFB, or bid documents.

2

Confirm the Solicitation Details

Make sure you have the correct solicitation number, solicitation title, and the date your proposal was submitted.

3

Send a Short Award Status Email

Ask whether an award determination has been made. If it has not, ask whether the agency can provide an estimated award announcement date.

4

Save the Agency Response

Keep a copy of your follow-up email and any agency response in your opportunity file for tracking and future reference.

Email Template

Email Format to the Contracting Officer

Use this format to request the award status. Keep the message simple and professional.

Subject: Award Status Request – Solicitation #[Solicitation Number]

Hello [Contracting Officer Name],

Can you please provide the current award status for solicitation #[Solicitation Number], titled “[Solicitation Title]”?

Our company submitted a proposal for this opportunity on [Submission Date], and we are following up to confirm whether an award determination has been made.

If an award has not been determined yet, can you please provide the approximate date when the agency expects to announce the award decision?

Thank you,
[Your Name]
[Company Name]
[Phone Number]
[Email Address]

When to Follow Up

Follow up after the proposal due date has passed, the expected award date has passed, or no update has been provided by the agency.

What Not to Ask Yet

Do not ask for a debrief in the first message unless the agency confirms an award has already been made.

Track the Opportunity

Record the follow-up date, agency response, award status, and any expected award announcement date.

After the Agency Responds

Use the response to determine whether the opportunity should stay in monitoring, be marked as awarded, or be closed out.

If Award Was Made Ask whether award information is publicly available and whether your company may request a debrief.
If Award Is Pending Record the expected award date and follow up again after that date if no update is received.
If No Response Wait a reasonable period, then send a professional follow-up message.
Update Your File Save all correspondence and update your opportunity tracking notes.
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